How to work with "Files"

Qooling has a module with the name 'Files'. This module gives you the opportunity to save files that are related with your Quality Management. For example, our users save their management reports and results of audits in Qooling. 

Uploading a file

First off, navigate to the Files module. On the left hand side of the screen, you will see the module. If you want to add a file you can choose to upload a file or to make a file by yourself in Qooling.

If you choose to upload a file, you need to select a file from your computer. If you selected the file from your computer, you need to give the file a name. Afterwards, you can upload the file by pressing the button "Upload". If the upload was successful, the file will show up at your overview. 

Sharing a file with Stakeholders

Some files need to be insightful for stakeholders in- and outside the company. The Files module of Qooling gives you the possibility to share you files with your stakeholders. 

If you want to share your file you go to 'details' of your file. There, you go to the tab 'Configuration'. Here you can select one (or multiple) tags, to hang onto your file. Make your file available on mobile and create a public link so you can share the file with anyone. Select the button 'Publicly available'. After selecting the button you can 'copy' the link and share the file with you stakeholders.

Available on Mobile

Also, you can make your files available for mobile. The advantage of this feature is that people in the field can always view the files. Of course, you also are able to exclude people by not selecting the availability on the mobile phone.